Job Forecasting Hub Training
Using the Job Forcasting Hub
To enter a forecast, first Launch the Job Forecasting Hub
Once the report loads, select a job from all open jobs listed to select a forecast level and to enter a forecast.
How to forecast and at what level
There are seven different ways to forecast a project.
Once a Project Forecast Type is selected, there are a few different options when it comes to entering the forecast:
Forecasting At Job Level
Job Level Forecasting - Focuses on the Job level details to better understand each job and the variances between them. Users can type in a forecast in the JTD Forecast at Complete-Job Level entry Text box. Users can select the + button next to the text box to launch a Pop-up Forecast Builder box to enter a forecast in the JTD Forecast at Complete – Job Level. Use this option to enter notes, see note history and other job metrics.
Users can select to enter “To Complete” or “At Complete” forecast in the Pop-Up Window. Once the entry has been completed, Save Forecast Update, and move on to the next Project to forecast.
Forecasting at the Job - Sub Job
Job - Sub Job is forecasted the same way as Job Level Forecasting but allows you to see the details from a sub job view. This allows you to see more details than if you were just forecasting at the job level.
Forecasting at the Job Cost Type
Job Cost Type - Users enter forecast by Job by Cost Type. There are six standard cost types: Labor, Equipment, Overhead, Other, Material, Subcontract. Each Cost Type has a JTD Forecast at Complete-COST TYPE entry Text box column for entry. Alternatively, the User can select the + button next to the Text box to launch the Forecast Builder Pop Up Box for more robust entry (Notes, note history, metrics)
Users can choose to enter to “To Complete” or “At Complete forecast in the Pop-Up Window.
When entering a Labor forecast at this level, Users will have the ability to enter a forecast “To Complete” or “At Complete” for Labor Hours, Labor Rate, and/or Labor Cost
Once the entry has been completed, Save Forecast Update, and move on to the next Project to forecast.
Forecasting at the Sub Cost Type
Sub Cost Type is done the same way as Job Cost Type
Forecasting at the Cost Category
Cost Category
Once the report loads, select the job for which to build a forecast, select the Cost Category option from the drop down, and you can begin forecasting by drilling down on either the Job to Date cost or the JTD Forecast at Cost at Complete number for that job. Note the report date should be month-end and is the forecasting date. Once you have drilled down, Users are viewing the job at the Cost Category and the Cost Code Group level.
Once in this drill down mode, click on any cost code line to select the cost code to Forecast. A vertical bar on the right side of the screen starts blinking yellow. Click on the arrow in that panel to pop out a forecast detail screen.
The detail pane looks like the picture below:
Users can choose to enter “To Complete” or “At Complete forecast” in the Pop-Up pane. There are also two additional Completion status options.
Bought Out – if all cost will equal all commitments for this cost code, select this option and Anterra will calculate the FCAC and make it equal to the JTD Commitment Value
Cost Complete – If the JTD Cost currently on the cost code is all that will be spent and no further cost is expected, select this option and Anterra will calculate the FCAC and make it equal the JTD Cost
To make a forecast entry click the “Add Entry” button and a text box appears in the Description field. Enter the description of the forecast entry, then tab to enter the “Unit Description”, Units, and $/Unit. Total is calculated. See the example entries below noting in the middle section the Forecast at Complete reflects the pending entry and provides a comparison to prior forecast.
The total column is a calculated field. To save, click the “Save & Go to Next Row” button or “Save & Close Panel” button. Prior to doing this, enter a note about the forecast entry in the Notes field — see below.
Once the entry is complete, save, and move to the next category or cost code or Save & Close Panel. Once saved, the Detail Panel will close.
You can also forecast at the cost category from a different ABI report, learn more here: Job Forecasting at Cost Category
Forecasting at the Cost Code
Go to Job Forecasting Hub in anterraBI, select a job, set the Project Forecast Level to the Cost Code option in the drop down. Now begin forecasting at the Cost Code level by drilling down on either the Job to Date Cost, or the JTD Forecast at Cost at Complete, amount for that job. Note the report date parameter should be month end and that is the forecasting date.
Once you have drilled down, Users will be viewing the job at the Cost Code Level:
Type in a forecast in the Cost Code Forecast at Complete – Cost Code text box.
or
Enter a forecast in the Cost Code Forecast at Complete – Cost Code Pop Up Box by hitting the + button next to the text box.
Users have an option to enter forecast “To Complete” or “At Complete” in the Pop-Up Window.
Once the entry is complete, save forecast update, and move on to the next Cost Code or Project to forecast.
Forecasting at the Cost Code
Go to Job Forecasting Hub in anterraBI™, select a job, set the Project Forecast Level to the Cost Code Type option in the drop down. Begin forecasting at the Cost Code Type level by drilling down on either the Job to Date Cost, or the JTD Forecast at Cost at Complete, amount for that job. Once you have drilled down, Users will be viewing the job by Cost Code by Cost Type. Cost Types include Labor, Material, Subcontract, Equipment, Other and Overhead. Enter a forecast in the Cost Code Forecast at Complete-Labor/Material/Subcontract/Equipment/Other/Overhead Text box or enter a forecast in the Cost Code Forecast at Complete – Labor/Material/Subcontract/Equipment/Other/Overhead Pop Up Box by hitting the + button next to the text box. Note the report date parameter should be month end and that is the forecasting date.
Upon drill down, User will be viewing the job at the Cost Code/Cost Type Level
Enter in a forecast in the Cost Code Forecast at Complete– Labor/Material/Subcontract/Equipment/Other/Overhead Text box.
Enter a forecast in the Cost Code Forecast at Complete – Labor/Material/Subcontract/Equipment/Other/Overhead Pop-Up Box by hitting the + button next to the Text box.
Users can choose to enter “To Complete” or “At Complete forecast in the Pop Up Window. When entering a Labor forecast at this level, Users can enter a forecast “To Complete” or “At Complete” for Labor Hours, Labor Rate, and/or Labor Cost.
Once the entry is complete, save forecast update, and move on to the next Cost Code Type or Project to forecast.
Notes Entry Field
Multiple notes can be added to a single forecast for a single day by one or more users.
Notes, once added, cannot be edited, only additional notes can be added.
Each note is date/time-stamped with who the author was along with the note itself and the date/time stamps are shown.
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